MINUTES of the Board of Directors Meeting
HOA #1 – September 11, 2019
A regular meeting of the Board of Directors of HOA#1 was held on the date referenced above in the Board Room of the Pauma Valley Country Club.
I. QUORUM. A quorum was declared based on the presence of the following Directors:
Jodie Lawston, Jim Cipriano, Mike Esparza, Pam Thiessen, and Colin Koch via
teleconference.
II. CALL TO ORDER. President Jodie Lawston called the meeting to order at approximately
5:15pm.
III. REVISE/APPROVE MINUTES. Minutes of the June 2019 meeting was postponed until the
next scheduled meeting.
IV. ACTIONS. The following actions were taken on referenced Agenda items by appropriate
motions duly made, seconded and adopted unanimously:
A. Termination of current bookkeeper, and pay amount due for services rendered
through September 30, 2019. Board will take over HOA escrow duties and fees.
B. Proceed with consistent collection of past due assessments, and late fees assessed
as directed, and in accordance with Section 26(g) of the CC & R’s.
C. Initiate Small Claims proceedings for collection of outstanding assessment, fees and
costs re owners of Lot 91.
V. AGENDA REPORTS
Financials – the HOA has recently secured the services of an accounting firm and new
bookkeeper. The current financial statements distributed at this meeting (Balance
Sheet, A/R Aging Summary, Profit and Loss labeled March 2019 through February 2020-
attached) were reconciled from January 1, 2018, based on 2018 tax returns, and is best
representation to date. There has been no problematic discovery aside from a few
minor errors.
Discussion and community comment: questions regarding carrying of receivables past
due > one year. This debt might best be considered an asset on the balance sheet.
Further discussion re usage of solid bottom line on balance sheet of 16k, in light of
recent increase in HOA dues. If not needed as resource for potential litigation, the
money in some other area for the members. Currently, there is only one outstanding
collectible, and a few minor late charges.
Streetlights/SDGE – multiple were made to confirm a date for the SDGE replacement of
the streetlight at Wiskon Way W. and KatKat Court. To date, this light has now been
replaced, however three additional light bulb/post replace ments are pending: one on
Sukat Trail, one on Wiskon E, and Wiskon W. midway. SDGE stated they no longer make
these same light posts, and will replace. Replacements need to be approved by the HOA
Board.
Burnt Hillside – PVCSD has asked their lawyer to write to the Pala tribe, who owns
hillside. Cause of fire was Mediacom, and tribe needs to contact them about remedy.
CSD has responsibility to maintain hillside, so that it does not flow during rainy season.
Owner Pala should seek resolution with Mediacom. CSD has few options to mitigate any
potential mud slide/water damage to homes at the base of the hillside, that include
waddles, or burlap inserted in dirt. Power seeding is not an option at this time.
Challenge with hillside is fire causes wax like material, and a significant rainfall causes
portions to slide. CSD will insure the concrete ditch is clear. To our knowledge, there has
been no response from Pala to date, however letter was sent only two weeks ago.
Discussion re Cal Fire expense and reimbursement for PVCSD water use to put out the
fire.
Dog Park – The dog park was recently moved to behind Coopers as temporary measure
during the golf course construction projects. The location is currently home to
construction equipment/vehicles. The adjacent homeowner to the new location
requested Scott Shiner, of PVCC, that they move the park back to the original site. The
club approved this for now, but cannot commit to maintaining that site in the long-term.
Resident Complaint – Discussed complaint regarding debris blowing, in and around
outdoor patio/pool area from adjacent neighbor landscaping. Time was given for
complainant who was present and community comment. The board agreed that no
CC&R violation has occurred, and it is next to impossible to prove cause and effect for
windblown debris. California Law statutes prohibit liability/remedy for natural
occurrences such as wind debris/leave. The board will take no action on this complaint.
Escrow Duties: Board will take over Escrow duties as noted under IV. ACTIONS
HOA Survey Results/Next Steps – Survey regarding desired changes to CC&R’s and/or
HOA By-Laws sent to membership results:
24 responses in total: 22-survey monkey, 2 emails, none received via USPS. Not
everyone responded to all five questions:
Changes CC&R Rules: Yes 12, No 11
Change CC&R verbiage: Yes 7, No 10
Change By-laws: Yes 7, No 10
Change to Parking Rules: Yes 10, No 10
Discussion and Community comment regarding history of CC&Rs, 80% requirement to
change, changing times and demographics, appearance of inconsistency in
enforcement, problematic areas. Results of survey to be shared with community in a
letter, and in the meantime it will be business as usual, noting violations and extensions.
Will work to clarify present these issues to the membership for a vote, in a formal and
comprehensive format, at the soonest possible date. A special Board workshop meeting
will be called for November.
Electronic communication – Roadway Assoc will be doing roadwork next month on
Wiskon E and West. The HOA Board now has this ability and will send electronic
notification to owners/members.
VI. ANNOUNCEMENTS: There were no announcements.
The meeting adjourned at 7:00pm
Respectfully submitted, Pamela Thiessen